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After your job interview, follow up with a thank you letter within two days. This is always recommended, but most candidates don’t take the time to write. Here are some of the top reasons why writing a thank you letter to your interviewer is important:
•Reminds you of the person who interviewed you. It is like advertising yourself, the candidate, to your interviewer.
•Tells the interviewer to go on and on.
•Show the interviewer that you have written communication skills. This is especially important when it is listed as a job requirement in the job description.
•Tells the interviewer that you are courteous and take the time to thank them.
What you write in your interview follow-up thank you letter should be specific and not general. You don’t want to write a generic thank you that could be sent to any company and could be from any candidate. Here is a generic thank you letter sample:
Dear Mr. Hirem,
I enjoyed meeting you yesterday and hearing about your opportunity. I am very interested in joining your company. Thank you for your time in interviewing me.
To be honest,
john generick
At least one thank you letter was sent, but you can see that this fits any company and any job. This is not the best note to send. There is also nothing in this thank you about your abilities. Remember that the thank you letter is a reminder announcement about you.
Start by talking about the company, not you. Review the job description and match your words to it. Think about what prompted you to apply. What was it that he said, “I can do that job” and then referred to those words? In the sample letter below, the candidate uses the words in the job description that read: “Experience in product line brands.”
Dear Ms. Hirem,
It is exciting to see that XYZ is experiencing growth and adding new positions. My skills and successful experience in branding both product lines and companies will be an asset to your position as Director of Marketing. I’m sure he would quickly coordinate the project team to achieve company goals.
I enjoyed talking with you and look forward to hearing from you soon.
Thank you again for your time and for considering me for this opportunity.
To be honest,
bob best
This letter has much more impact for the interviewer than the previous one. Bob listed some of his skills and related them to the position he is applying for. It is clear that he is very interested in this work.
Should you send your interview thank you letter or email it? I prefer the postal service. This is why:
•Emails can be easily deleted by mistake, often before they are read.
•Executives can easily receive 75-100 emails per day, and it may take several days for your interviewer to receive yours.
•Executives don’t get as many emails at work, since email is used a lot, so your letter will stand out.
There are some exceptions to mailing. Let’s say his interviewer mentioned that he would be in his city, away from home office for the rest of the week. Your interview was on Monday. You always want to send your thank you letter within two days of your interview. In this case, I recommend sending an email, but still sending the interview follow-up thank you letter. You can word the two letters slightly differently, so they are not the same.
This way you are covered. He sent a thank you letter via email for convenient reasons, since the interviewer was not in his office. He sent the thank you letter within 48 hours of the interview. It has a backup plan, if the email is deleted or not read. If both letters are read, it emphasizes to his interviewer that he is interested in the job and that he does it.
It’s important to take the time, write your interviewer a thank you letter, and send it. You will stand out from the crowd of candidates in a positive way.