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In general, the duties of a condominium property manager are to take complete care of the day-to-day operations of the communities for which he is responsible. They maintain (and sometimes create) the rules and policies of those communities. These duties are widely known to residents of condominium complexes. However, there are likely some additional functions that managers are responsible for that you would take for granted. We will now see some of these functions.
An extremely important role of the property manager is to maintain a proper flow of communication between the board, the owners and the sellers. Vendors would be the pool attendant, landscaping crew, paint and carpet crew, and anyone else that is relevant to your complex. In addition to contacting them and arranging for their services, the property manager must respond to all communications from individual condo owners and notify all occupants of any regular meetings.
In that line of communication, the condominium manager also provides advisory and consulting services to the condominium board. This includes informing them of any necessary legal documentation, researching insurance company coverage and claim processes where necessary. Additionally, they provide references to the complex board on who to use for legal advice, accounting advice, and other notable relevant professionals to know about.
The next thing we will talk about is all the financial responsibilities that come along with managing your condominium complex. Some will be obvious to you, some will not. Of course, they make sure that the HOA fees are paid on time every month. On top of that, they must pay all bills for a condominium complex, collect appraisals, and provide accurate financial statements. In addition to that, they must comply with all tax codes and correctly complete the corresponding forms in a timely manner. Lastly (as if any further responsibilities were required) they must develop a budget and implement it, AND report these details to the resort board.
For the record, we will now discuss some things that the condominium property manager DOES NOT DO. Although they can handle the end of communications, the administrator does NOT get involved in disputes between owners, NOR does he give advice on legal matters. If someone has a legal problem brewing in his condominium complex, he should consult his attorney. The condominium manager does NOT inform individual unit owners. Instead, managers communicate with the resort board, and owners are required to refer to this board whenever issues arise. Also; the condo manager does NOT have to be available at all times. If emergency situations arise, there should be specific procedures you can follow. Check with your board ahead of time if you want to know what these procedures are.