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Transcription means converting speech into a written or electronic text document. Transcription is mainly done when you need to convert the spoken language source into text format so that it can be printed as a report. Spoken words can be live or recorded and speech transcription is very useful for business, legal and medical matters.
The best examples of transcription of spoken words are the proceedings of a court hearing or the recorded voice notes of a doctor. The latter is also known as medical transcription. Transcription companies often send professionals to events and seminars where they convert spoken content into text. Other companies collect recorded voice, either on cassette, CD, VHS, or as sound files, and then convert it to text. The basic skills required of a transcriptionist are listening correctly, typing and having a correct sense of spelling. You must also have a keen sense of spacing and punctuation.
Below is a systematic guide on how to write a transcript of a speech:
* The first thing to do is obtain an audio or audiovisual recording of the speech you wish to transcribe. If you are a beginner, it is always advisable to transcribe recorded speech instead of live speech.
* Listen to the tape and take note of the places where the spoken words are not very clear. You should also note the unknown use of words. Adjust the volume of the recording to a comfortable enough level so that you can hear the speech clearly.
* Always keep a dictionary handy while transcribing speech. This will help you search for words in the audio that you are unfamiliar with. Consulting a dictionary will help you use the correct spelling and the correct words in the transcription.
* Context clues in speech will help you use the correct word when encountering a homonym like ‘here’ and ‘listen’.
* The next step is to start the recording and start transcribing it. Whenever you don’t understand a term or phrase, stop the recording and listen to it again. This will make your transcript more accurate.
* After transcribing the entire speech in text format, proofread and proofread the copy for spelling, punctuation, and spacing errors. Remember, in the transcription you should not correct the speaker’s grammatical errors, if any. Your transcript must be a word-for-word textual replica of the speech.
* It is always helpful to double check the transcript by periodically referring to the recording of the speech. You can use transcription software for longer speeches.