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At some point in all businesses, the dreaded question arises of do we move or renew? While renovations cost money and time, an updated office can result in increased productivity and worker morale, as well as brand awareness, leading to your bottom line. In a survey by the American Society of Interior Designers (ASID), 90% of senior management indicated that the updated design had positive effects on worker productivity.
From the moment, your clients or potential clients walk through your door; they are making evaluations about you and your business. Also, your employees and potential employees are determining what it would be like to work for you. How you take care of your office space will be a direct reflection of how you care about your customers and employees.
Too many people not enough desks
Your business has grown. What could be better than having more new people working for you? But now where will you put them all? You are surprised by the lack of space and need to rethink the design. Before pushing a desk further into the corner or looking for a new office space, consider consulting with a design professional. Designers who specialize in office space planning often have creative solutions to your space management problems. They are well aware of the psychological effects of space on clients and employees and can help you make decisions about the balance between comfort, privacy and flexibility.
For example, do all of your employees have to work at the same time or even from the office? If not, the designer can convert the assigned cubicle areas into hotel spaces or landing spaces where employees come to work as needed.
Your furniture, lighting, and technology are outdated
If you haven’t bought new desks and chairs in the last decade, you’re missing out on some of the latest and greatest developments in ergonomics, not to mention your customers will wonder if it’s edgy enough for them. The costs of workplace injuries can include lost wages, medical bills, insurance administrative costs, and the cost to other employees who have to compensate. Investing in new furniture is well worth the time and money invested. Today’s office furniture adapts to the different work styles of your employees. Desks can be raised to work standing up and lowered to sit in front of a computer. Many designers and other creatives prefer to draw standing up. At the very least, ergonomic and adjustable office chairs are the norm. Follow the 90-90-90 rule: hips, elbows, and knees are positioned at a 90-degree angle. The feet must be flat on the ground. If they do not reach, the footrests are effective.
Check the lighting in each office. Is there enough natural light? Lighting has a huge impact on productivity. According to a study in the Scientific Journal, “the main factor that affects employee productivity is the lighting in the office.” If necessary, add work lighting, preferably full spectrum light. Lastly, are your computer systems up to date? Even a switch to flat panel monitors has a huge impact on the space and feel of an office and having two flat panel displays can improve productivity.
Its walls, floors, ceiling are showing signs of wear.
Sooner or later, every office is crying out for new flooring and a fresh coat of paint. With customers and employees dressed in shoes and boots, rugs are the first surface in your office to look well worn. Take a look at those high traffic patterns and consider installing super durable surfaces in those areas. There are high-end vinyl floors that look like wood and even feel that way, but they are much easier to clean. New rugs are a great way to bring updated colors to your office space while talking about your brand to your clients. Painting the walls a new color is a quick and one of the least expensive way to update a space. Depending on the color, the wall color can help improve productivity. Keep the colors of your industry and your brand in mine while making your decisions. An office designer can help you with the right colors. Be sure to paint the ceilings when updating the walls, as refreshing a surface will make an old one look drab in comparison.
These are just a few of the most important items to consider as you go about your office renovation. At the beginning of your plans, be sure to involve a qualified office designer. He or she can help you save money and time and make the process easier so you can get back to focusing on what matters: running your business.